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Staff Vacancy - Reprographics/Stationery/Student Reception Assistant

We are looking for a vibrant and well-presented person to job share the position of Reprographics Administrator and Student Reception Assistant.

The successful applicant will need to:

• Have excellent interpersonal & communication skills
• Have great organisational skills and be able to work under pressure
• Be computer literate
• A knowledge of photocopiers would be an advantage

The position is 2 days per week (15 hours) term time only.

Applications close 4:00 p.m., Tuesday, 16 June 2015.

Inquiries, letter of application and CV to

the Executive Officer, Carla Strachan,

Mahurangi College, P O Box 64, Warkworth. Phone: 425 8039

Fax: 425 7275, email: [email protected]

Job Description -Reprographics/Stationery/Student Reception Assistant

Position                             Reprographics Supervisor

Supervisor                      Executive Officer

Key Staff Relationships

1      Principal’s Secretary

2      Accounts Officer

3      Office staff

4      HOF’s & Budget Holders

5      All College Staff requiring photocopying services

6      Nurse

7      Counsellors

8      Deans

Reporting Staff

Budget Controlled

Photocopying and Stationery Sales/Stock

Key Tasks

1      Operate the Fuji Xerox copiers in the Reprograhics room and meet the copying and printing needs of College staff.

2      Maintain the copying equipment with the help of supplier technicians.

3       Check monthly copying totals on all College machines that are related to the Fuji Xerox Contract.

4      Carry out book/pamphlet binding, paper guillotining, laminating and other tasks as may be required.

5      Maintain stocks of College paper and stationery items, purchasing at the most competitive prices possible.

6      Enter purchasing data into the computer system.

7      Stand in as Fees Administrator reliever if needed.

8      Processing absentees and student passes via KAMAR.

9      Management of incoming goods.

10  First Aid assistance in the absence of the nurse.

Key Skills/Knowledge Needed

1      Working knowledge of large Fuji Xerox copiers.

2      Ability to use laminator and other binding equipment etc.

3      Knowledge of paper and stationery suppliers.

4      Computer literacy – data entry/spreadsheets etc.

5      Ability to multi task.

6      Knowledge of KAMAR (Student Management System).

7      Ability to relate well with staff, students and suppliers.

8      Knowledge of Receptionist duties.

9      First Aid Certificate.

9      Ability to lift and move heavy boxes.